Participation Agreement
Details
Stars and Stripes Sports is offering an opportunity for families in the United States to participate in a developmental experience in the Dominican Republic. Stars and Stripes Sports has managed multiple events and prides itself on proper communication and expectations. Families should expect this to be a developmental out of the box experience. This experience is a “Baseball Development Vacation”. The intent is to provide an opportunity for baseball players ages 9U to 18U the opportunity to experience playing baseball in the Dominican Republic while getting the chance to meet likeminded players and families from all over the United States. This is not a traditional baseball tournament setting and is meant to expose players to situations they must adapt too and that teach them about the purity of the game and the passion for baseball in the Dominican Republic. Parents and siblings can come along and enjoy a tropical destination that provides relaxation and opportunities beyond just baseball. Learn to “Live A Little”.
Terms Of Agreement
Date Of Event: November 9-12, 2018
Resort Name and Location: - Hamaca Garden Hotel, Street Duarte, Esq. Caracol, 1, 15700, Boca Chica, República Dominicana, Dominican Republic
Website of Hamaca Garden: https://www.belivehotels.com/hotel/EN/ficha_hotel/hamaca_garden/descripcion.jsp
Tournament/Games Location: Boca Chica, Dominican Republic
Cost: Player $795- Player +1 = $1390- Player +2 = $1,940 Player + 3 = $2,535 Player + 4 = $3,085. Families are welcome to come earlier or stay later at a cost of $100 per person per night. Cost includes hotel nights for November 9th, 10th, and 11th. Check Out is on 12th.
Non-Refundable Deposit- $100 Per Person. Due to the complexity of planning this event and securing proper accommodations, there will be no refunds on deposits made to secure a spot.
Payment: Full payment can be made any time before October 25, 2018. Deposit of $100 Per Person will be credited to total payments made. 1st Payment of 25% is due on or before 8-15-2018. (This 25% payment is NON-REFUNDABLE as it will be wired to the Group Manager in the Dominican Republic to secure the accommodations). 2nd Payment of 25% is due on or before 10-15-2018 (This payment is refundable before if notified in writing by October 25, 2018) 3rd and Final Payment of 50% is due on or before October 25, 2018. (This payment is refundable if notified in writing on or before October 31, 2018). Any refunds made that meet the specifications above will be debited $50 processing fee.
Cancelation- $100 Deposit per person is NON-Refundable. 1st Payment of 25% is not refundable. 2nd and 3rd payments are refundable if canceled on or before October 31, 2018, minus a $50 processing fee. If 100% of payment is made upon registration, the same schedule applies for cancelation and refunds.
Ages Of Players: Ages 9U to 18U
Transportation: Transportation to and from the airport and to and from the games will be provided for all participants. Participants must pay for any off-site transportation as managed on their own individual merits.
Hotel Room Details- Families of 2, 3 or 4 will be placed in a room with at least one adult present for each room. No more than 4 occupants will be placed in a room. Families will be placed in rooms together. Single participants will be placed with other single participants 2 per room. If a family of 5 attends, they will receive 2 rooms and can split the rooms up as they desire, however an adult must accompany a minor as two minors cannot stay in a room alone without the supervision of an adult.
Meals: Restaurants included in this package are the Buffet, Orale, Mylos, Rodizio and Snack Bar. Beverages are included such as water, tea, soft drinks. Alcoholic drinks are also included in this package with some restrictions on “international Drinks”. Pelicano is not included in this package and must be paid for by SSS Client.
Laundry Service- Laundry service will be provided for players uniforms only.
Games: Teams will play 2 games on Saturday and 1 Game on Sunday Fruit and beverages to be provided in between games on Saturday by the host. Depending on a number of players and age of players we may have to combine age groups to get an appropriate mix of players as SSS will manage this with SA.
Local Dominican Players- Host will provide players that can be used to complete SSS teams. The host will provide an inventory of players ages 9U to 18U that will be used to play in games. Teams should have 10 to 12 people per roster and rosters should be complete by November 2, 2018, for proper planning. The host will educate all Dominican Players as to the sportsmanship and goals for this experience to be fun first and competitive second.
Fields/Stadiums- SA will provide suitable fields/stadiums for teams to participate in free of any danger, hazards or logistical issues that do not meet a 30-minute drive from the hotel.
Communication: SSS will host two conference calls which will be recorded so families can ask a question and gain an understanding of this event. SSS will use Peak Performance Network to communicate with all participants. Each participant will receive a digital profile with Peak Performance profile which will be used to manage all communications involved with this event.
Event Manager- The fields/stadiums will have an event manager provided by a host who will oversee all activity and will ensure a good event for all.
Entertainment- SSS participants visit must be centered around the structured activity. There are activities and events produced by the hotel that is included in the cost of this event. Families are on their own in managing any event or activity outside of the scheduled events and location as scheduled by Stars and Stripes Sports. If a family decides to partake in an event outside of the boundaries of the hotel and or outside of the schedule produced by Stars and Stripes Sports, they must notify Kelly Ahrens via Peak Performance Network message on exactly what they are planning with specific details of what they are planning so we can have accountability of each family on our trip.
Uniforms: SSS participants should wear their primary team uniform for the games. The variety of uniforms makes this special and allows each participant to represent their local team.
Fan Wear- Participants and their families can purchase Stars and Stripes T-Shirts, Hats, etc. from the team store. Orders must take place before October 15th. All orders will be sent to participants before November 5th to have in time for the event.
Air Fare- Air Fare is not included in this package and each participant is responsible for them on travel to Santo Domingo, Dominican Republic. Transportation will not be provided to other airports within the Dominican Republic.
Summary: This can be a great experience for a baseball family who is looking to meet families who are passionate about the game and who want a developmental experience. The weather most likely will be hot and conditions are tuff for playing compared to what we are used to in the United States. Do not anticipate turf fields and beautiful venues for baseball. Some of the teams and players may not have the same resources as you do and would benefit from some compassion for their love of the game.
Event Schedule
Friday , November 9 Families Arrive- Check In Hotel- Enjoy Hotel
5:00 PM Location – La Hamaca Hotel Group Meeting At Hotel
Saturday, November 10 9:00 AM Games (2)
3:00 PM Return To Hotel
Sunday, November 11 9:00 AM Game (1)
1:00 PM Return To Hotel
Monday, November 12 Enjoy Hotel- Check Out
*Schedule subject to change
Waiver and Release:
I hereby release Stars and Stripes Sports from all liability because of any injuries which may occur during my participation in their event. I fully understand that I am responsible for all medical expenses which may be incurred because of any accidental injuries. I know and understand that photographers will be present at the event in which I am participating, and I allow Stars and Stripes Sports to use my pictures and likeliness Stars and Stripes Sports marketing and advertising materials such as (but not limited to) website, flyers, banners etc. To accept these terms and agree to this health waiver and release of liability from Stars and Stripes Sports its coaches, staff, and employees, please sign below.
Agreed upon and accepted this ____ Day of _______, 2018.
Stars and Stripes Sports Participant ___________________________________
Stars and Stripes Sports _________________________________________
